By-Laws

ARTICLE I

NAME:

The name of this Association shall be the WESTERN ALFALFA SEED GROWERS ASSOCIATION.

ARTICLE II

OBJECTIVES:

1.       Protect, stimulate and aid in projects of interest to and for the benefit of alfalfa seed growers.

2.       Provide for the correlation and dissemination of useful and helpful information to alfalfa seed grower associations and alfalfa seed growers in general.

ARTICLE III

MEMBERSHIP:
Membership in this Association:

1.       Regular members.  Members who are members of participating associations.

2.       Honorary members.  Shall be individual members, partnerships, and/or associations
who have done outstanding service to the alfalfa seed industry and are so recognized by official action of the Directors of this Association.

3.       Ex-Officio members.

(1)        County Agents or University personnel working with respective participating associations may be ex-officio members of the Board of Directors. (2) One representative of the Seed Industry (a dealer) will be selected by the industry to serve as an ex-officio member of the Board of Directors.

4.       The Board of Directors may at any time create additional categories of membership and set annual dues for each category.

ARTICLE IV

BOARD OF DIRECTORS:
The Board of Directors of this Association shall consist of one (1) duly appointed member from each participating State Association and one (1) appointed member from
each participating State Commission (or Seed Council).  The President or Chairman of each participating association and Commission may appoint alternate directors who, in the absence of the appointed director, may assume the duties of the director and vote.  Alternate directors may be ex-officio or honorary members.

OFFICERS
The officers of this Association, President, Vice President, Secretary, and Treasurer, shall be elected from the Board of Directors at the Annual Meeting of the Association.

Both the Secretary and the Treasurer may be ex-officio members of the Association and may be elected and/or appointed by the Association on a continuing basis.

ARTICLE V

TERM OF OFFICE:
1.      The term of office of the Directors shall be at the discretion of the participating State Associations and Commissions.  Directors are to be appointed by the participating organizations each year with the notification of those appointments to be given to the Western Alfalfa Seed Growers Association at the Annual Meeting of the Association.

2.      The term of office of the Association officers shall be for a period of one (1) year.  They may be re-elected to succeed themselves by a vote of the Association for a period of three (3) terms maximum. 

ARTICLE VI

DUTIES OF THE DIRECTORS AND OFFICERS:
1.      The Board of Directors shall have charge of all meetings of the Association, arranging for, fixing the time and place for the annual and/or other meetings, and preparing suitable programs for these meetings.

2.      It shall be the duty of the President, and in his absence, the Vice President, to preside over all meetings.  In the absence of both the President, and the Vice President, the Secretary shall preside.  In the absence of the President, Vice President and Secretary, the Treasurer shall preside.  If all officers are absent and a quorum is present, the present members may elect a President pro-tem to serve during that meeting only.

3.      It shall be the duty of the Secretary to keep the records of the Association and carry on general correspondence of the Association. 

4. It shall be the responsibility of the Treasurer to receive all monies due the
Association and pay bills.  The Treasurer shall bill each State Association for dues. 

5.      The Vice President of the Association shall present a proposed budget for the following year to the Board of Directors at the Annual Meeting at the Winter Seed School.

6.      The Winter Seed School Chairman should, if possible, attend the Seed School the year prior to his state being host.  The chairman should also plan to attend all Board of Directors meetings during the planning year and the first meeting following the school.  The final meeting is for the purpose of presenting the final report of the Seed School.  This person may be the State President or anyone who is selected by the host state.

7.      The Board of Directors may at any time elect to hire an administrator to facilitate the operation of the Association.  The duties of the Administrator and fees for services rendered will be specified and authorized by the Board and may be changed or altered at any time by action of the Board.

8.      It is recognized, that some of the duties assigned to the various officers, may now be delegated to the Administrator by action of the Board of Directors.

ARTICLE VII

ELECTIONS:

All elections shall be conducted in the manner prescribed by a majority of those persons eligible for voting who are present.

Members of the Board of Directors, appointed from participating associations shall be the only persons entitled to vote (except as noted in Article IV, Item 1).

ARTICLE VIII

COMMITTEE:
The President may appoint such Special Committees as he deems advisable to further the purposes of this Association.

ARTICLE IX

QUORUM FOR CONDUCTING BUSINESS:
The Board of Directors present at any Directors meeting shall constitute a quorum for the conducting of business, provided a written notice of the meeting has been mailed to all Directors of record at least ten (10) days prior to the Directors meeting.

ARTICLE X

MEMBERSHIP DUES:

Dues for types of membership shall be determined by the Board of Directors.

ARTICLE XI

MEETINGS OF THE ASSOCIATION:

The Association shall meet as specified by the President or as set by the Board of Directors.  The Annual Meeting shall, insofar as possible, be held in conjunction with the Winter Seed School each year.

ARTICLE XII

WINTER SEED SCHOOL:

1.      The Winter Seed School shall be held as determined by the Board.   
2.      The Association will provide guidelines that will outline the program, location,     date, etc. for the Seed School.

ARTICLE XIII

WINTER SEED CONFERENCE FUNDS:

The Western Alfalfa Seed Growers Association shall assume all financial responsibility for the Winter Seed School.

ARTICLE XIV

AMENDMENTS:
These By-Laws may be changed at any regular meeting by a two-thirds majority vote of all active Directors present, provided such notice of proposed change had been mailed by the Secretary to all Directors, at least 10 days prior to the date of the meeting and provided such a notice is read by the Secretary announcing the change at the first subsequent meeting of the Association following the adoption of the amendment.

ARTICLE XV

DISSOLUTION:
In the event of a dissolution of the Association, Association funds shall be divided equally among participating association members after all expenses have been met and participation associations' dues have been paid.

ARTICLE XVI

EQUAL OPPORTUNITY:
The Western Alfalfa Seed Growers Association offers equal opportunity in all programs and events, regardless of race, color, or national origin